3 Necessary Features for Meeting Room Signage Software

August 7, 2021
4 mins

TLDR Key Takeaways





With the increase in options for smaller interactive displays, more and more businesses are moving toward dynamic digital screens outside of their meeting rooms. As impressive as these screens are, they are nothing without robust digital signage software running the content. When searching for the right solution for your business, there are three necessary features to look for.

1. Calendar Integration

Most businesses use an internal calendar system to manage meeting room bookings. When deciding on a content management system (CMS) to run meeting room signage, it is important to ensure that it will work with the calendar system currently in use. Whether they are using iCal or Google Calendar, this will help to cut back on redundancy in the scheduling processes by eliminating the need to update more than one system.

Along these same lines, it is important that the CMS you choose is versatile enough to work with a wide range of data types. This could be something as simple as an online google sheet or an XML document that houses meeting room availability. This versatility allows for data integrated meeting room signage to be quickly set up and easily managed.

Wallboard Google Calendar Integration

2. Touch Interactivity

Being able to interact with a meeting room screen is important for a couple of reasons. Firstly, it allows users to quickly view available meeting rooms and book them directly from the screen. A meeting can also be canceled from the screen using secure password protection.

Secondly, the ability to touch and interact with a screen instantly increases user engagement. With dynamic screens, users are more likely to book meetings through the tool and will be more informed of what meetings are happening when.

3. Customizability

Every business wants signage that fits with their brand standards and accomplishes what they need it to. Meeting room signage should be no different. It is important to ensure that the digital signage outside of meeting rooms matches the look and feel of the business it is in. This also means, allowing users to customize the screen messaging to accomplish business goals. This could mean displaying internal messages as a screen saver when no upcoming meetings are booked or providing emergency messaging that can take over the screens. The main point is that businesses are provided with a blank canvas to create signage that completely fits their needs.

For more information on how Wallboard can help you get started building out engaging meeting room signage on your ProDVX devices, contact us at sales@wallboard.info.

What’s a Rich Text element?

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

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