How-to Guides

How to Create Digital Signage Content: 5 Different Methods

March 10, 2022
5 mins read

Businesses use digital signage to advertise, promote products, and provide information in an engaging and interactive manner to more than 135 million people every week.

The ability to customize all aspects of your digital signage makes this a powerful marketing tool for businesses. However, creating effective digital signage content can be a challenge. 

Let's explore five different methods businesses use to create their digital signage content.

5 Different Ways to Create Digital Signage 

Whether you want to increase brand awareness, generate leads, or sell more products online, there are many different ways to create your own digital signage. Here are two main ways businesses approach digital signage:

  • DIY: This works best if your business has a small number of endpoints or displays that aren't interactive.
  • CMS solutions: These work best for systems with numerous screens in multiple locations that need frequent updates. 

Businesses need flexibility and ease when they create their digital signage, so many choose CMS solutions that let them edit content on the same platform as scheduling or deploying these displays. 

For anything more than 5-10 endpoints in a typical company setting, you'll want some kind of a system like this too.

Remember, the best approach depends on your specific needs and goals.

1. Content Management Systems

The most popular way to create digital signage is through content management systems (CMS). There are many benefits of using a CMS to create digital signage.

  • Create, manage, and update your content without relying on expensive and time-consuming methods.
  • Store all your digital signage content in one place, making it easy to add changes as needed. 
  • Track who views your content and when, letting you tailor your messages accordingly.
  • Provides you with a wide range of options for designing and displaying your content.
  • Easily add videos, images, animations, and other dynamic effects to really make your signs stand out.

Several different content management systems are available on the market, so it's essential to choose one that fits your needs. 

Some content management systems are designed for specific industries, such as retail or hospitality. Others are more general-purpose, offering customizable features to fit any business.

Additionally, CMS systems come with different levels of content management. Some only allow for very limited creation, while others, like Wallboard, give you full editing capabilities in one system to complete your edits easily and efficiently.

If you’re looking for digital signage software solutions, we recommend Wallboard as the ultimate, end-to-end CMS to manage your network, no matter how large it is.

No matter which method you choose to create digital signage, it's important to consider your budget, technical expertise, and goals before deciding. 

2. Template-Based Solutions

One way to create digital signage is through the use of template-based solutions. Digital signage templates are the perfect way to get your message across and don't require any previous design knowledge to create customized designs. 

With customizable templates, businesses have the flexibility to change product images and prices as they see fit while still maintaining a uniform design concept. This works well for restaurants that need different menus depending on the time of day—like breakfast versus dinner.

Most come with options for single or multiple product displays, so you will always find one best suited for your marketing space, whether it's a digital poster or static display. 

However, template-based solutions may not be ideal for businesses that want to create highly customized signs.

Tools like Canva, PowerPoint, and Adobe Express offer a wide range of free and premium templates for businesses to create their own digital signage. For example, the screenshot above shows a small range of Canva’s template options.


  • Cost-effective
  • Quick to create and display
  • Pre-designed to ensure visual appeal 


  • Limited ability to customize (add additional visuals, major alterations, etc.)
  • Doesn’t come equipped with branding
  • Doesn’t support interactive functions
  • Designs may be subject to copyright
  • Doesn’t help you distribute or display your content

3. Repurposing Content

Repurposing content is a tried-and-true strategy marketers use to ensure they are not wasting any precious marketing dollars.

To do this, you’ll take various elements from your original pieces of content (images, text, etc.) and reformat them for your digital signage. This lets you get more mileage out of each piece and reach new audiences with formats that work best for them.

For example, create multimedia or image galleries of topic-specific content, like seasonal materials or tutorials. This makes it easier for your audience to find relevant content without creating new material.

Here are some other ways to repurpose content for your digital signage:

  • Dashboards: Transform your raw data into meaningful images and displays that capture your audience's attention.
  • Social walls: Create carefully curated social content for you to display on your digital signage spaces. 
  • Instructional videos: Turn your informational content into video presentations that are easily consumed by your audience.


  • Easy to brand
  • Uses existing content
  • Saves money


  • Need to have content that can be repurposed
  • Tools and software to create content will be needed
  • Time-consuming

4. Free Content Creation Tools

There are a number of free tools available that you can use to create digital signage. These help you create simple signs or more complex designs, depending on your needs and skillset.

Use tools like Google Slides and Powerpoint to create digital signage content. This type of technology is easy for individuals without extensive technical knowledge.

For example, menu boards are easy to create with PowerPoint.

Remember, feel tools have their limitations, and some of them require subscriptions to unlock their premium features and functions. If you take the time to explore all of the options, you're sure to find one that meets your needs.

Some of the most common free tools include Google Slides, Prezi, iMovie, Pixlr, and Canva.


  • Great for creating basic designs
  • Easy to use
  • Many offer templates to get you started


  • Many tools unlock premium features that allow you to create advanced designs with subscriptions
  • Time-consuming
  • Limited design assistance
  • Computer needs to be connected to each display

5. Stock Image Displays

If you're looking for high-quality images to use in your digital signage, stock photography is a great option. However, there are a few things to keep in mind when using stock images for digital signage.

  • Resolution: Make sure the image is high resolution so it will look sharp and not pixelated on your sign.
  • Orientation: Consider the direction of the image, as you may need to crop or rotate it to fit your sign's dimensions.
  • Legality: Pay attention to the image's copyright information. If you want to legally use the intellectual property in your marketing materials, presentation, or products, make sure it's licensed for commercial purposes by an original copyright owner.

Some free stock photo sites offer low-quality images in varying numbers with limited licenses, but you'll find a full library of high-quality images on paid sites. You'll need to do some research to determine what's enough for your business needs.

The most common stock photo tools include Shutterstock, Pixabay, stock.xchng, and Pexels.


  • Contains a wide range of images, from clipart to stock photography
  • Easy to search for images


  • Images are subject to copyright
  • Varying resolutions for images
  • High-resolution images typically require payment

Your All-In-One Digital Signage Content Solution: Wallboard

Wallboard is a cloud-based digital signage software solution that can be tailored to suit any business or organization's needs—from small businesses with limited resources all the way up to large corporations.

With an extensive set of features, you'll be able to create content that will grab attention and keep people engaged. Here's just a taste of what we offer:

  • Extensive template library: Whether you need digital menu boards or meeting room signage, our extensive collection of templates will help you seamlessly integrate your brand with minimal design time.
  • Drag and drop editor: Our built-in content editor allows you to create, schedule, and push live any digital signboards from any browser.
  • Create dynamic content: We make it easy to turn any component into an interactive object that can carry out various tasks without the need to code anything.
  • Content enhancing widgets: With powerful widgets, you can display data in real-time to supercharge your digital signage content.

Check out how easy it is to create digital signage content with Wallboard:

Ready to see the difference we will make in your next campaign? Reach out to us.

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